Consulting and training
AI used without rules has a cost.
Company files on personal accounts, data leaving your control, hours lost on tools used badly. These costs appear on no invoice, until they become a problem. We cut them in two ways: consulting to put rules and business tools in place, and hands-on training to use AI well.
The costs you don’t see
Four operational risks, four costs
Data leaving your control.
Contracts, price lists and customer data uploaded to free AI tools can be stored or used by the service. If they are personal data, you answer for them.
Work that walks out the door.
Conversations and files stay in the personal account of whoever leaves: you cannot retrieve them.
Answers used without checking.
A wrong figure or clause ends up in a quote, a report or a contract.
Hours lost and scattered subscriptions.
Tools each person pays for on their own and half uses, because nobody learned to use them well.
Consulting
Rules that cut the risk
The risk is rarely an attack. It is a well-meaning person who, to save time, uploads company files to ChatGPT, Claude or Gemini on a free or personal account. We close that gap in four steps.
We map what is used today.
Which tools, by whom, and with which data.
We choose the right tools.
Business plans and settings that fit your work, without overspending.
We write the rule.
One page on what can and cannot be uploaded, that everyone can understand.
We move to company accounts.
So the work stays with the company, with a checklist for when someone joins or leaves.
This is practical guidance, not legal advice: for personal data and professional secrecy we refer you to a qualified professional.
Practical examples
Three everyday situations
“I paste a customer’s contract into a free AI.”
- The hidden cost
- Customer data leaves your control. Depending on the service and its settings, it may be stored or used to improve the service. If it includes personal data, you may also owe your customer an explanation.
- What we do
- We choose with you tools and settings that fit your work, and write a one-page rule on what can and cannot be uploaded.
“I upload our suppliers’ price lists to get a comparison.”
- The hidden cost
- Prices, margins and terms are confidential business information. Once they are in a personal account, nobody in the company knows where they ended up.
- What we do
- We separate what can be shared from what stays inside, and set up the comparison on a business tool.
“An employee uses their own AI account, then leaves.”
- The hidden cost
- Conversations and files stay in a personal account: you cannot see them, retrieve them or delete them.
- What we do
- We move you to company accounts, so the work stays with the company, with a short checklist for when someone joins or leaves.
Training
Training that cuts the hours lost
A subscription nobody knows how to use is a cost with no return. Our sessions are not lectures about AI: your team works on its own documents, emails and processes, with us beside them, hands on.
Workshop.
A practical session for a group, built on the real cases of your work.
Lab.
The team brings a real process, such as quotes, reports or customer replies, and rebuilds it with AI together with us.
Coaching.
Regular meetings to unblock the hard cases and consolidate what works.
- What people learn
- Writing effective requests, working on documents, emails and spreadsheets, checking the answers, knowing what not to upload.
- With which tools
- The ones you already have or are about to adopt, such as ChatGPT, Claude, Gemini or Copilot.
How we measure
Here too, we start from the numbers.
Before we start, we record the starting point: which tools are used, with which data, how many hours the chosen activities take.
Afterwards, we check what has changed: company accounts instead of personal ones, rules applied, hours freed up.
Free cost review
How much does AI without rules cost you?
Tell us how your team uses it. We’ll tell you honestly where to start.